Bookkeeping for daycare & childcare providers.
Books that keep pace with your classroom. Smart Ledger specializes in bookkeeping for daycare and childcare businesses — tuition tracking, expense categorization, payroll coordination, and tax-ready reporting built for the way your program actually runs.
A bookkeeping partner who understands childcare.
Daycare providers carry a financial picture that generic bookkeepers are not set up for: tuition arriving on different schedules, food program reimbursements, a home or center that doubles as a business, and staff who cannot be paid late. We keep all of it accurate, current, and ready for tax time — so your attention stays where it belongs.
- Time-space percentage calculations
- CACFP food program tracking
- Home-office and shared-use expenses
- Tuition and enrollment revenue tracking
Every number, in its right column.
Childcare bookkeeping is its own discipline. These are the areas we look after for daycare owners every month.
Tuition & Enrollment Tracking
Weekly, monthly, and subsidy payments recorded accurately, so you always know what came in and what is still owed.
Time-Space Percentage
The home-use calculation behind your largest daycare deduction, tracked and documented properly all year.
Food Program Reporting
Meal and snack program reimbursements recorded and reconciled against the records your sponsor requires.
Expense Categorization
Supplies, curriculum, toys, and facility costs sorted into the accounts they belong in, never a catch-all.
Payroll for Staff & Aides
Assistants and aides paid accurately and on time, with the reporting that keeps your program compliant.
Tax-Ready Year-End
Clean, organized records handed to your tax preparer well before the filing deadline arrives.
Why daycare owners choose Smart Ledger.
- Records organized the way childcare providers are actually taxed
- No more year-end scramble or shoebox of receipts
- A clear monthly picture of what your program earns and spends
- Room to grow, from a home-based program to multiple locations
Behind on your books? Our Cleanup & Catch-Up service brings months of missing records current, then keeps them that way.
The Daycare Owner's Financial Clarity Guide
A provider-focused walkthrough of the numbers that matter most in a childcare business, from tuition and food program income to the deductions most owners miss.
Download the Free GuideBooks that support the work you do.
Tell us about your program and we'll show you exactly how we'd bring your daycare books to balance.